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How to ApplyIMPORTANT: The following information is related to Group Programs. If you wish to register for other programs, click here. Unfortunately, we do not offer the ability to register groups online. If you do not have an application, download one here: Group Program Application (pdf). Registration and PaymentTo insure a space in an AmeriSpan Group Program, it is important to register as far in advance from your desired start date as possible (especially for summer programs.) Registration consists of: 1. Group Programs without airfare: Submit a completed application and $100 non-refundable deposit per person. 2. Group Programs with airfare: Submit a completed application and $200 non-refundable deposit per person. The total cost for the program is due 6 weeks prior to the start date. Applications and full payments received less than six weeks prior to the start date will be subject to a $35 late fee. All payments may be made with personal check, money order, VISA, Mastercard, American Express and Discover.Important note: If AmeriSpan is arranging airfare for your group, the airfare portion of the final payment may be due 8-10 weeks in advance, depending on when you are registering. Late registrants may not be able to travel on the same flight or at the same price as participants who submit deposits on time. Refund PoliciesThe deposit ($100 or $200) is non-refundable. You are entitled to a full refund (excluding the deposit) when you cancel more than 8 weeks before your start date. If you cancel within 4 to 8 weeks before the program start date, you will receive a refund (excluding registration fee) less a 20% penalty. If you cancel less than 4 weeks before the program starts, you will be entitled to no refund. You will be entitled to no refund after the program starts. If it was due to a personal emergency and you notify AmeriSpan in writing, we will review your claim and may issue a partial refund. Airfare arranged by AmeriSpan is non-refundable.The above refund policy is exactly the same in cases of cancellation due to war, terrorism or similar cases. Programs can get canceled and/or changed; AmeriSpan is not responsible for these changes. AmeriSpan reserves the right to substitute comparable programs or refund tuition. AmeriSpan's liability is limited to all money paid for the program. Classes canceled in honor of local holidays will not be made up and are not subject to any refund. Transferring Program PoliciesThe deposit ($100 or $200) is non transferable. You may transfer your entire program fees paid (excluding the deposit) when transferring more than 8 weeks before your start date. If you transfer within 4 to 8 weeks before the program start date, you may transfer all fees paid (excluding registration fee) less a 20% penalty. If you transfer less than 4 weeks before the program starts, you may transfer all fees paid (excluding registration fee) less a 50% penalty.Discounts & IncentivesAmeriSpan's repeat customer discount and all other listed discounts and specials do not apply to Group Programs.Travel Assistance ProgramIf you register at least 4 weeks prior to your start date, AmeriSpan will enroll you in a Travel Assistance Program, which includes Emergency Medical Evacuation services, Accident & Sickness medical expenses and other services. Your enrollment is for 6 months and will begin 2-3 weeks prior to your start date. AmeriSpan has information about purchasing additional travel/health insurance. Companions of students are not eligible for this travel assistance package. Coverage is limited to that outlined in the relevant policies. In no way is AmeriSpan responsible for providing any of the services offered through the policy. Depending on your preferences, additional insurance may be desired and is your responsibility. Neither AmeriSpan, the school, nor the host family are responsible for any part of any medical bills.Deposits & On-Site ChargesWhile participating in this program, you may be responsible for paying additional funds related to your own actions while on-site. Some schools will collect deposits upon your arrival while others will collect only if you incur these charges. Typical extra charges can include but are not limited to: lost keys, property damage, overstaying in your lodging, hosting overnight guests in your lodging, and lost books.Behavioral ExpectationsParticipants are expected to be courteous and respectful guests and to obey all local laws. Illegal drug use or abusive behavior at any age or alcoholic consumption by minors cannot be tolerated. AmeriSpan reserves the right to refuse to serve, to cancel and/or terminate participation for any person who fails to comply with the policies of the program provider (e.g. school, tour operator, program organizer), or for any other reason deemed necessary, in the sole discretion of AmeriSpan.In the case of participants under the age of 18, use of alcoholic beverages and/or illegal drugs - at any age will not be tolerated. AmeriSpan reserves the right, without escort, and without refund, to send home any participant who does not conform to policy for alcoholic beverages and/or who uses illegal drugs. The return trip will be at the participant/family's own expense; no refund to be given. LiabilityWhile participating in this program, you may be exposed to certain risks. These exposures include, but are not limited to accident and/or sickness without readily available medical facilities, the forces of nature, travel in the air, travel on the ground, terrorism, and war. By signing this form you are assuming all these risks and agreeing to indemnify AmeriSpan, their officers, owners, directors, and employees harmless for any and all liability that may arise in connection with your participation. AmeriSpan cannot take responsibility for participants’ behavior and potential consequences.
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